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Human Resource Management System (HRMS)
The ADG Human Resource Management System (HRMS) is a comprehensive and intuitive platform designed to streamline and optimize all aspects of employee management within educational institutions and businesses. Our HRMS integrates seamlessly with other core systems, including the Learning Management System (LMS), Student Information System (SIS), and Customer Relationship Management (CRM), providing a unified platform that enhances the efficiency and productivity of your HR processes.
Key Features
Employee Profile Management
- Maintain comprehensive employee profiles, including personal details, employment history, qualifications, and disciplinary records.
- Track employee progress, career development, and performance over time with detailed records.
Payroll Management
- Automate payroll processing with support for complex computations such as overtime, bonuses, deductions, and back pay.
- Handle various payroll transactions, including recurrent payments, one-time adjustments, and advance pay.
- Seamlessly integrate payroll data with bank submissions and statutory requirements, ensuring compliance and accuracy.
Leave Management
- Manage all types of leave applications with automated calculations of leave entitlement, balance, and carry forward.
- Provide employees with up-to-date leave information, including current leave balances and eligibility, accessible via a user-friendly portal.
- Generate comprehensive leave reports, including summaries of leave entitlement and transaction histories.
Time Management
- Automate time tracking with flexible settings to calculate daily working hours, overtime, and undertime based on clock-in/out data.
- Support for mobile clock-in, shift rosters, and supervisor approvals, ensuring accurate timekeeping and payroll integration.
- Generate detailed reports on attendance, overtime, lateness, and absenteeism, helping administrators manage workforce productivity effectively.
Claim Management
- Streamline the processing of employee claims, including medical, travel, and miscellaneous expenses.
- Automate the approval workflow, ensuring that claims are processed efficiently and integrated with payroll for reimbursement.
- Track and report on all types of claims, providing transparency and accountability within the organization
Recruitment Management
- Facilitate the recruitment process by capturing applicant details, scheduling interviews, and managing the entire selection process.
- Support web-based applications and import applicant details directly from online sources.
- Automate the issuance of offer letters and integrate successful candidates into the HRMS for seamless onboarding.
Training Management
- Administer training programs and maintain detailed records of employee training history, including course attendance, evaluations, and certifications.
- Track training needs and plan courses based on performance appraisals and career development goals.
- Monitor training budgets, claims for skills development funds, and overall training effectiveness.
Performance Appraisal System
- Conduct performance appraisals with a structured workflow that includes goal setting, mid-year reviews, and year-end evaluations.
- Track discretionary points, promotions, and salary increments, ensuring that appraisals are fair and transparent.
- Capture and maintain detailed records of employee performance, potential, and career progression.
Succession Planning
- Identify and develop successors for critical roles within the organization, ensuring a smooth transition in case of key personnel changes.
- Monitor the training and development of potential successors, integrating their progress with performance appraisals and training modules.
- Support long-term organizational planning by investing in employee development and minimizing risks associated with talent gaps
Industrial Relations
- Manage employee misconduct cases with detailed records of incidents, investigations, and outcomes.
- Categorize misconduct as minor or major and track all actions taken, including disciplinary measures and appeals.
- Ensure ethical management of industrial relations issues, maintaining harmonious employee-employer relationships.
Employee Self-Service (ESS)
- Empower employees with access to their personal information, leave applications, claim submissions, and more through a centralized self-service portal.
- Reduce HR administration costs and eliminate paperwork by allowing employees to update their information and submit requests online.
- Support mobile access, enabling employees to manage their HR tasks from any device, anywhere.
Features
Integration Capabilities
Seamless Integration: The HRMS integrates seamlessly with other systems such as the Learning Management System (LMS), Student Information System (SIS), and Customer Relationship Management (CRM), ensuring consistent data flow and reducing duplication. Third-Party Tools Integration: Integrate with popular third-party tools such as QuickBooks, Google Apps, and payroll processing platforms to extend the functionality of your HRMS. API Access: API access is available for custom integrations and the development of additional features tailored to your organization’s specific needs.
User Experience
Intuitive Interface: Designed for ease of use, the HRMS features a clean and intuitive interface that simplifies employee management and HR tasks for administrators and staff alike.
Mobile Access: Access the HRMS from any device with a mobile-responsive design, ensuring that HR tasks can be managed on the go.
Customization: Tailor the HRMS to meet your organization’s specific needs with extensive customization options, from user roles to reporting formats.
Data Security and Compliance
Secure Data Handling: The HRMS employs robust encryption protocols to protect employee data at rest and in transit.
Regulatory Compliance: Fully compliant with global data protection regulations such as GDPR and FERPA, ensuring that your organization meets all legal requirements for HR data management.
Backup and Disaster Recovery: Regular data backups with options for off-site storage, and a robust disaster recovery plan with minimal downtime in case of system failure.
Support and Training
Comprehensive Support: Our team provides ongoing support to ensure the smooth operation of your HRMS. From initial setup to regular updates, we’re here to help.
Training Resources: Access a wealth of training materials, including video tutorials, user guides, and live webinars, to help administrators and staff get the most out of the HRMS.
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